- University of Co-Operative and Management, Sagaing

HOME | DEPARTMETS | Department of Administration

Administration Department of Duties and Responsibilities

There are 3 Branchs and 10 Departments in Admin Department. The responsibilities of each branch are as follows:

Staff Record Department
Marking Staff list, Recruitment, Promotion, Retirement, Transfer, Various of leave, Purnishment Issues, Increment, sending performance repots to Ministry and Regional Government. Awarding, local and international education, Housing placement, recording all management meetings.
Area Department
Assigning security in University Campus, Doing the cleaning of University Campus, Planting beautiful flowers to be green. Preparation for various events held at the University and exam rooms.
Budget Section
Drawing and asking the planning of Revenue Receive, Revenue Expenditures and Capital Expenditures, estimate of the respective Fiscal Year according to the Fiscal Years, drawing the payable bills of Servants monthly, drawing and posting the yearly accounts after closing the respective Fiscal Year, posting the supply accounts reports of the departmental accounts (Hta-Sa) to the Director General office and the respective offices during the fixed date, auditing the accounts to the respective auditing office and replying the letter, drawing and posting the Budget Estimate of three months truly and nine months estimate and five months truly and seven months estimate.
Engineering Department
There are 4 Branchs in Engineering Department, Civil Engineering Department, Electrical Department, Water and Sanitary Engineering Department and Store Engineering Department. Estimating and drawing to maintains of buildings, roads, bridges, furniture, electrical installation and water and sanitary for approved building projects and installing for using electrical appliances. Plan to prevent electrical problems and conducting to protect fire hazard. Checking daily for construction works, weekly for electrical appliances, checking and maintaining water purifiers daily and the distribution system of water, accessories, motors and pumps in buildings and water tanks. Systematically issue and distribute goods with forms and keep in store. Checking and reporting the results of stock taking for equipment and furniture on ground and registered book and maintain not to damage.

Organization Structure

No	Post	Apponited	Remark
1	Head of Department	1
2	Deputy Head of Department	1
3	Head of Division(Admin)	1
	(a) Staff Record Department
4	Head of Branch(Staff Record)	-
5	Superintendent	1
6	Branch Clerk	-
7	Upper Division Clerk	-
8	Lower Division Clerk	-
9	Store Keeper	-
10	Postmen	-
11	Peon/Helper	-
	(b) Copy and mail Department	-
	1. Assistant Computer Operator	-
	2. Junior Assistant Computer Operator	-
	3. Typing Helper	-
	4. Postmen	-
	Total	4

No	Post	Apponited	Remark
	(c) Area Department
1	Head of Branch	1
2	Beat of Senior Supervisor	2
3	Driver Mechanic- 2	1
4	Beat of Senior Assistant Supervisor	1
5	Driver Mechanic- 3	1
6	Junior Beat of Assistant Supervisor	3
7	Driver Mechanic- 4	1
8	Communication-4	-
9	Garden	2
10	General Worker (Garden)	2
11	Driver Mechanic- 5	-
12	Sweeper	4
13	Assistant Sweeper	-
14	General Worker (Garden)	-
15	General Worker	-
16	Security	-
	Total	18
	Total of Admin Branch	22

Budget Section List of Staff by Rank
No	Post	Apponited	Remark
1	Head of Division(Budget)	2
2	Head of Branch	2
3	Accountant - 1	3
4	Accountant - 2	4
5	Store Keeper - 2	1
6	Accountant - 3	-
7	Store Keeper - 3	1
8	Accountant - 4	-
9	Store Keeper - 4	-
10	Junior Assistant Computer Operator	-
11	File Keeper	-
12	Typing Helper	-
13	Peon/Helper	-
14	General Worker	-
	Total	12

Engineering Section List of Staff by Rank
No	Post	Apponited	Remark
1	Executive Engineer	1
2	Assistant Engineer	2
3	Juior Engineer - 2	-
4	Branch Clerk	2
5	Store Keeper - 2	1
6	Upper Division Clerk	1
7	Meson- 3	-
8	Carpenter - 3	-
9	Store Keeper - 3	2
10	Pulmber - 3	-
11	Water Mahine Operator-3	-
12	Electric-3	-
13	Lower Division Clerkr	-
14	Junior Assistant Computer Operator	-
15	Meson- 4	1
16	Carpenter - 4	-
17	Store Keeper - 4	-
18	Pulmber - 4	-
19	Electric- 4	-
20	Store Keeper - 4	-
21	Meson- 5	-
22	Carpenter - 5	-
23	Sweeper	-
24	Typing Helper	-
25	Pulmber - 5	-
26	Water Mahine Operator-3	-
27	Electric- 5	-
28	General Worker (Graden)	-
29	Peon/Helper	-
30	General Worker	-
31	Assistant Sweeper	-
	Total	12
	Total of Administration Department	46